Policy For Construction Projects
Investigator (PI) will contact Instrumentation
Laboratory (IL) about doing a project. Meeting will be
held between the
Director of the IL, IL staff, and the PI. Construction
needs will be
discussed and IL will take input from the PI.
- IL staff will separate the project down
into 5 parts and estimate the amount of time needed to
phase and inform the Director of the IL.
The 5 parts are:
Planning & Design
- The Director of the IL will evaluate incoming
construction projects by the following:
Cost Effective (material & work hours)
IL work hour limit on projects will be 200
Is it cheaper to buy than to build?
Is it available on current market?
Should project be farmed out?
Has PI attempted funding via grant/other means?
Can PI's deadline be met?
Is there agreement between the PI and the IL on how to
construct the project?
Does job require special tooling? Who will pay for it,
- The project is accepted or rejected by the Director
of the IL.
If project is accepted, it is placed on the
appropriate waiting list. [ "mechanical", "electrical"
If project is rejected, IL will attempt to find other
means for PI to accomplish project.
Project notes, estimates will be kept in "rejected
projects" file to be used for future staffing and work
- PI is notified when project moves from waiting list
to the queue
PI is given an approximate start date.
PI is informed that the IL will contact them again
closer to their start date, so the IL and the PI can
go over any last
minute changes to the project.
should understand that IL's #1 priority is
repair work and that the repair workload could
effect the approximate
starting date, but will not effect their place on
the waiting list or
in the queue.
PI should understand that any changes, either
requested or required could significantly delay the
Disagreement between the PI and IL staff about
the most effective method of designing the project can
also delay the
project completion date.
- When project is ready to be started:
PI and director will sign the Project Agreement form
A project file and log should be started to track
the progress of the project, significant events,
technical notes, notes
of conversations with the PI, etc. (including a copy
of the Project
The PI will be given a completion date at this
time and the project will be placed in the appropriate
"mechanical", "electrical" or "software"]
If one of the queues is full, a project that only
requires work hours in one of the other queues may be
moved up from the
waiting list to make the most effective use of IL
- The Director of the IL will make sure project stays
on track and on time
and will ensure that designer and PI both have same
idea of what is
expected. This will facilitate good communication
between the PI and IL staff.
- All decisions on
construction project work are at the discretion of the
Director of the Instrumentation Laboratory.